Buyer guide · Planning
How should a new packaging supplier be onboarded?
Onboarding should verify scope, evidence, communication, sample standards, quality controls, change management and delivery performance before volume is increased.
Submit project requirements
Checklist
Information to define before making the decision
- Capability evidence
- Document scope
- Inspection plan
- Delivery plan
- Target quantity and SKU allocation
- Approval sample and decision owner
- Required date and Mainland China delivery point
- Change and repeat-order record
Decision framework
Four controls that make the requirement executable
Capability evidence
Match equipment, material experience, samples, process control and subcontracting boundaries to the proposed production route.
Document scope
Check certificate holder, site address, standard, product scope, issue body and validity instead of accepting a logo or screenshot.
Inspection plan
Define checkpoints, sample size, measurement tools, defect photos and release authority before production starts.
Delivery plan
Confirm address, time window, unloading responsibility, split quantities, documents and proof-of-delivery requirement.
Execution method
Four actions from RFQ to production
Write one comparable baseline
Issue the same dimensions, materials, quantities, finishes, packing and delivery assumptions to every bidder.
Separate must-have and optional items
Protect essential performance while pricing upgrades and alternatives independently.
Assign approvals
Name owners for structure, artwork, colour, commercial terms and final release.
Keep a decision record
Link the approved quotation, sample, specification and revision history to every active SKU.
FAQ
Questions buyers often ask
How should a new packaging supplier be onboarded?
Onboarding should verify scope, evidence, communication, sample standards, quality controls, change management and delivery performance before volume is increased.
What should be written in the specification?
At minimum, define Capability evidence, Document scope, Inspection plan, Delivery plan, then link quantity, sample, timing, inspection and the approved revision.
Is a physical sample needed?
A decision involving structure, material, colour, finish, assembly or use performance normally needs a physical sample matched to that question; a screen proof cannot approve everything.
Can the previous standard be reused for a repeat order?
Reuse a controlled standard only when files, material, structure, supply chain and use conditions remain unchanged. Record every change and decide whether resampling or reapproval is required.
Continue building the procurement specification